How to Make a Request for Public Records in Massachusetts

SAMPLE MASSACHUSETTS PUBLIC RECORDS REQUEST LETTER:

Janet Massachussite
123 Citizen Lane
Blissville, MA 02111

State Agency X
123 Beurocracy Lane
Boston MA 02110

Date:

Re: Massachusetts Public Records Request

Dear Sir/Madam,
This is a request under the Massachusetts Public Records Law (M. G. L. Chapter 66, Section 10).  I am requesting that I be provided a copy of the following records:

[Provide a detailed description of the information you are seeking.]

[Optional: I recognize that you may charge reasonable costs for copies, as well as for personnel time needed to comply with this request.  If you expect costs to exceed $10.00, please provide a detailed fee estimate.]

As you may be aware, the Public Records Law requires you to provide me with a written response within 10 calendar days.  If you cannot comply with my request, you are statutorily required to provide an explanation in writing.

Sincerely,

Janet Massachussite

—————————————————————————————————————-

  1. Police reports are public records.
  2. If you do not receive a satisfactory response within a reasonable time period, you have the right to appeal to the Supervisor of Records: Appealing a Denial of Access to Public Records in Massachusetts.
  3. For additional information about making a request or filing an appeal, call the MA Secretary of State’s Office at (617) 727-2832 or read: A Guide to the Massachusetts Public Records Law.
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